# LeadArc

> LeadArc (leadarc.io) books qualified B2B sales calls directly on your calendar for mid-market B2B companies. It is a fully done-for-you outbound system: cold emails, rapid follow-up within 5 minutes, qualification against your criteria, warm intros, and meetings booked onto your calendar. You only pay per showed-up call.

This company, leadarc.io is not affiliated with leadarc.de, leadarc.ai, leadarc.net or any other similar companies.

Founders: Leon Matschke and Can Ersöz.

## How it works

1. **Market Capture.** We use a combination of scraping and enrichment tools and our 1.2B database to find every verified contact in your TAM: the exact job titles, seniority and industries with up-to-date contact information, so not a single outreach message goes to waste.
2. **Cold Email Outreach.** Your entire market gets contacted with high-quality, on-brand, personalized and relevant cold emails. Every decision maker in every company gets a message tailored to their specific needs. We also offer cold calling for smaller markets and enterprise accounts.
3. **Meeting Conversion.** Every positive reply gets called by our trained SDRs within five minutes, vetted against your criteria and booked only if there's a fit. The team speaks fluent English with no accents.

## What you get compared to lead-gen agencies or an in-house SDR

- **Market coverage:** at full scale, once the pilot is over, every prospect in your target market gets reached once every 30 to 60 days.
- **List screening:** our internal AI reads every data point we can get on a lead and scores the list against your ICP before a single email goes out. It also lets us personalize every email so it is relevant to the prospect's business.
- **Channels:** cold email, call and text. Every positive reply gets an iMessage and a phone call.
- **Qualification:** every lead is checked against your exact criteria before hand-over. If you'd rather your reps handle it, they get direct access to our master inbox software.
- **Speed to lead:** callback within 5 minutes.
- **Offer:** an offer adjusted for cold traffic, tested until it lands. We never try to close anyone off the first email.
- **What you receive:** a warm introduction to your account executive, a meeting booked on your calendar, and hand-off notes.
- **Data:** lead lists are sourced and verified for your campaign only, with custom AI workflows.
- **Cost model:** one fee instead of paying separately for the sequencer, lead lists, domains, inboxes, verification and email servers.
- **Time to live:** sending within 24-48 hours after onboarding, from a pool of pre-warmed domains, once you've uploaded what we ask for (sales call transcripts, the emails you send today, ICP documentation).
- **Transparency:** direct access to real-time dashboards and reports.

## Pricing

Usage and performance based pricing:

- Infrastructure: a fixed fee of 5 cents per email sent, charged monthly. 50,000 emails per month = $2,500 USD, 100,000 = $5,000 USD, 1,000,000 = $50,000 USD. The minimum is 50,000 emails per month.
- Held-call fees: only charged for meetings that actually show up and are qualified, on the 1st of every month. $200-$1000 per held meeting, depending on your ICP. Exact pricing is covered on the strategy call.
- A fixed retainer is possible on request.
- Monthly agreement with no minimum commitment. We suggest running the system for 3 months before evaluating results.
- Billed in USD or EUR depending on the country you operate in.

## Who it's for

Good fit: selling B2B, you have gotten results through outbound before, client LTV over $10,000, a minimum $1k per month budget, and you want to start within the next 14 days.

Bad fit: selling to consumers, you have never gotten outbound to work, client LTV under $10,000, no budget set aside, or not looking to start for another few months.

## Results

- 20M+ cold emails sent and thousands of qualified meetings booked.
- Meetings booked with VPs and above at companies like AIRBUS, Porsche AG, Mckinsey, Lockheed Martin, Salesforce and BMW Group.
- Industries include Software / SaaS, Agencies, Consultants, Healthcare, FinTech, AI, Manufacturing, Commercial Real Estate and Professional Services.
- Clients in the US, Canada, DACH, EMEA, Turkey and more. Primary focus is English speaking countries.

## Case studies

- [Case studies overview](https://www.leadarc.io/case-studies)
- [How we reached UHNWI buyers for a $5M private bay](https://www.leadarc.io/dreamland-case-study): 72 interested replies from 6,816 contacts across seven audiences.
- [How we've booked 300+ demos for a logistics SaaS](https://www.leadarc.io/logistics-saas-case-study): 300+ demos booked, $5-7M new ARR, 10-12 month campaign window.
- [How we generated 126 leads in the last 60 days for AirPay Dental (SaaS)](https://www.leadarc.io/airpay-case-study): 126 interested leads from 56,854 dental practices.
- [Results on the homepage](https://www.leadarc.io/#ds-results)

## Articles

- [All articles](https://www.leadarc.io/articles)
- [Cold Email Strategy to book B2B Sales Calls](https://www.leadarc.io/articles/mastering-cold-email-outreach)
- [Everything you need to know about cold email](https://www.leadarc.io/articles/everything-you-need-for-cold-email)

## Industry playbooks

- [All playbooks](https://www.leadarc.io/industry-playbooks)
- [AI EHR Software](https://www.leadarc.io/industry-playbooks/ai-ehr-software)
- [Aviation MRO Software](https://www.leadarc.io/industry-playbooks/aviation-mro-software)
- [CRM Software](https://www.leadarc.io/industry-playbooks/crm-software)
- [Fleet Management Software](https://www.leadarc.io/industry-playbooks/fleet-management-software)
- [HubSpot Plugin](https://www.leadarc.io/industry-playbooks/hubspot-plugin)
- [Mining Operations Software](https://www.leadarc.io/industry-playbooks/mining-operations-software)
- [Supply Chain Management Software](https://www.leadarc.io/industry-playbooks/supply-chain-management-software)

## Tools

- [Cold email ROI calculator](https://www.leadarc.io/cold-email-roi-calculator)

## FAQ

### Does cold email work for my industry?

We've sent over 20 million emails and booked thousands of meetings with decision makers in industries like Software / SaaS, Agencies, Consultants, Healthcare, FinTech, AI, Manufacturing, Commercial Real Estate and Professional Services. As long as you sell to other businesses (B2B), and one customer is worth at least $5-10k over their lifetime (LTV), this will work.

### When can I expect the first results?

We start sending the first emails 24-48 hours after onboarding. Before that, we complete onboarding, write the scripts, present them to you to get approval and get the infrastructure ready.

### Do you personalize the emails?

Yes, to a certain extent. After sending over 20 million cold emails, we've found that relevance beats forced personalization every time. Short, to-the-point emails that get directly to the pain point your customers are facing get better response rates.

### How long is the contract, and can we cancel or go month to month?

This is a monthly agreement with no minimum commitment. Either party can terminate at any time without reason needed.

We do suggest letting the system run for 3 months before evaluating results, since the first few campaigns are just testing grounds to collect data. Once we have message-market fit, we can scale. The more outbound already works for you, the faster this test will be.

### How and when do we pay? Card or wire, invoice timing, and which currency?

We charge in $USD or €EUR depending on the country you operate in. The infrastructure costs are charged monthly when the agreement is signed until cancellation. The performance fees are charged on the 1st of every month for every meeting held in the previous period.

### Can we cap the number of meetings per month so we don't get more than we can afford or handle?

Yes. If we hit capacity, you can just tell us to pause the campaigns via email or our shared Slack channel. This is still very unlikely to happen because we adjust the amount of emails to your goal before even starting out.

If you’d like to go with a fixed retainer and always pay the same amount regardless of the meetings you get, that is an option. Please let us know if this is the case and we’ll work something out.

### Can we scale the volume up or down from month to month?

Yes. Scaling the volume requires scaling the tech fees. Our current rate is 5 cents per email.

- 50,000 emails per month = $2,500 USD
- 100,000 emails per month = $5,000 USD
- 1,000,000 emails per month = $50,000 USD

And so on. We can’t go below 50,000 emails per month as that would give us too little to work with to actually get you solid results.

### Can you show proof, like case studies or results?

Absolutely.

Case Studies: https://www.leadarc.io/case-studies
Results: https://www.leadarc.io/#ds-results
Playbooks: https://www.leadarc.io/industry-playbooks
YouTube channel (Leon, Co-Founder): https://www.youtube.com/@leonmts
YouTube channel (Can, Co-Founder): https://www.youtube.com/@canersoez

### How long until we're live and the first meetings come in, warm-up included?

We start sending in 24-48 hours after our onboarding call is complete. If you sign and upload assets to the folder we're gonna send you today, you can book the call for two days from now and we’ll be live right after that.

We have a pool of warmed-up domains ready at all times, so there is no waiting period.

As for leads and meetings, it varies case by case. Some clients get the first meetings within a week, for some it takes 1-2 months. Both are entirely normal, because it depends on your market, the offer strength and a lot of other factors. This is why we keep split testing until we find what works, and also why we suggest testing this for 3 months before deciding to continue.

### How will we see results? Is there a dashboard or report, and which KPIs do you track?

You’ll get access to our internal custom software called outboundOS, where you get a real time dashboard so you can see every number from emails sent to meetings booked and all funnel conversion stats.

We keep track of all of this for you, so you don’t need to check all the time. We’ll update you regularly in Slack as well, and we have bi-weekly performance meetings.

### Have you worked in our industry or with our kind of customer, and will this work for us?

If you’re reading this, it means we sent you an offer which means we are absolutely 100% sure that this is going to get results for you.

After sending over 20 million emails across software, services, manufacturing, AI, fintech and many other industries, we know what actually works. Cold email does work for every industry. We’ve reached local businesses up to VPs and Fortune 500 companies, with the same strategy.

The only thing needed is huge amounts of volume and knowing exactly how to interpret data to make certain changes. Once we have winning campaigns, we can double down on those and scale.

We also have a few case studies here: https://www.leadarc.io/case-studies

### Which countries and markets do you cover?

We can reach every company on earth. We’ve worked with clients in the US, Canada, DACH, EMEA, Turkey and more. Our primary focus is on English speaking countries.

### How do you find and choose who to email, and how is your data different from Apollo?

We use a combination of different tools and AI combined with our collected database of 1.2B people and enrichment layers to get high quality lists so we never waste a send on someone who can’t reply in the first place.

We need ICP documentation from you to be able to filter companies and people as efficiently as possible. The more specific your ideal buyer is, the better it will work.

### Can you actually reach the senior decision makers at the accounts we care about?

Yes. We were able to reach Directors and VPs at companies like AIRBUS, Porsche, RedBull, Lockheed Martin, Salesforce, Deloitte, BMW Group, Toyota, IBM and more.

We can reach everyone as long as what you sell actually solves a relevant problem.

### Who owns the data, and do we get to see who you contacted?

You can access the data and prospect lists at any time and keep them in case we stop working together. You also get access to our internal response handling tool to see every conversation in full.

### Is it fully done for us, and what do you need from us, like offer, copy or a briefing?

The more data and assets you can give us the faster we can make progress. Things like ICP documentation, why-people-buy docs, FAQs, sales call transcripts, already working outbound scripts or ads help a lot.

After the initial setup and onboarding call, we’ll occasionally check in if we have product specific questions or suggestions.

Our goal is to make this as low effort as possible for you. We’ll write the scripts, run the campaigns, book the meetings and handle no-shows and nurturing. You just have to show up to the calls we book and take over from there.

### How many emails does each person get, and how long do you keep following up?

We email every person twice. We've sent over 20 million emails and tested this, and 60% of replies come from the first email and the next 30% from the second one, so instead of wasting emails on follow-ups we reach new people. After that we recycle, so usually every 30 to 60 days (longer if your market is big / depending on the volume) the same person gets a new email with a completely different angle. Anyone who says no, opt out, stop or anything even close to not being interested will never be emailed again unless they opt in again through your website.

### How personalized are the emails, and whose name and brand go on them?

The emails are mostly very short, to the point and on-brand for you. We personalize them to the pain point of the people we reach out to and we don't send fake AI personalization like “Hey, I saw you work as xyz and I think that’s really cool!” That doesn’t work. They go out with western names from unbranded domains, because after 20 million emails we found those work better and are easier to replace, so the sending stays consistent.

### How does booking onto our calendar work?

We use your existing setup with a booking link you provide and a Slack automation to notify us for newly booked calls. This way your team's availability is already set up and all the opportunities get synced into your CRM.

### What counts as a qualified meeting, and who decides?

You decide what counts as a qualified meeting, as long as its binary criteria.

Good example: At least 20 employees, $2M in ARR, 15 active locations, have x pain point
Bad example: They are ready to buy, they want to start soon, they are a big enough company

### How do you track show-ups, and what happens if someone books but doesn't show?

Our systems tell us if people don’t show up. If that happens, we handle the rescheduling and the nurturing for you. The lead is our responsibility until they show up to the call, that’s where you take over.

### How do edge cases count, like several people from one company or a meeting that wasn't a fit?

The meetings are account-based. So even if we book a meeting with 20 people from one company, that counts as one.

If for some reason the meeting we book isn’t qualified, we won’t charge you for it. However this rarely happens as we qualify heavily before scheduling a call.

### Do you send from our domain or separate ones, and who buys and owns those domains?

We send from separate and unbranded domains to protect your main domain and deliverability. We buy the domains on your behalf from our vendors, so they own them.

### Could this hurt our main domain, our brand or our deliverability?

No. We don't use your main domain at all. We send from separate domains that aren't connected to it, so it will never get burned or flagged as spam. We verify every email before we send so bounces don't burn the sending domains, and if one ever does burn, we replace it at no extra charge. The emails are short, to the point and on-brand, and anyone who says no or asks to stop never gets emailed again, because we don't want to send out spam. That's bad reputation for both you and us.

### Are your SDRs real people or AI and do they speak our prospects' language and accent?

Our SDRs speak fluent American English and are real people based in western countries. They are experienced and trained on setting appointments for you.

### Do you also cold call or follow up by phone, or is it email only?

We do offer cold calling as an additional service and phone follow-up is included in the cold email campaigns as well. We call every positive reply in 5 minutes to set the meetings.

## Onboarding (after signing)

1. Paperwork: sign the agreement sent via email and complete payment.
2. Onboarding: upload sales assets and ICP documentation and book an onboarding call.
3. Launch: we go through the first batch of scripts and campaigns and launch in 24 hrs.

## Contact

- [Book a strategy call](https://www.leadarc.io/#book-call)
- Email: leon@leadarc.io, can@leadarc.io
- [Company LinkedIn](https://www.linkedin.com/company/leadarc-io/)
- Leon Matschke: [LinkedIn](https://www.linkedin.com/in/leon-matschke/), [YouTube](https://www.youtube.com/@leonmts), [X](https://x.com/leon_matschke)
- Can Ersöz: [LinkedIn](https://www.linkedin.com/in/can-ersoez/), [YouTube](https://www.youtube.com/@canersoez), [X](https://x.com/canersoez)
- Website: https://www.leadarc.io/
- [Sitemap](https://www.leadarc.io/sitemap.xml)